AUTOMATED ATTENDANCE SYSTEM FOR EFFICIENT EMPLOYEE MANAGEMENT : A BIOMETRY BASED APPROACH

Abstract

Process of maintaining attendance of employees has significant impact on the Payroll Management System of an organization. Employee payroll is a considerable share of the profit earned by an organization. Attendance system plays a crucial role to ensure adequate staffing and kindles positive employee morale resulting in delivery of expected productivity standards throughout the organization. The system attempts to embrace the accountability of employees to adhere to their workplace schedule. Several prominent organizations maintain manual attendance systems as a part of their Human Resource Management System (HRMS) which is tedious and error prone. It leads to major discrepancies in maintaining the professional attendance record of the employees which in turn adversely affects the revenue of the organization. This is because of the role of analytics in attendance system which is responsible to sanction the payroll. Most of the organizations have almost 1/4^th portion of its revenue sanctioned for payroll of employees. Additionally, the stipend of interns and trainees holds 1/10^th of the total cost. Hence, there is a need to develop an automated attendance management system for proficient execution of the task. Integration of biometry in an HRMS based attendance systems can help in achieving this goal of automation.

The automated system of attendance thus becomes enabled to analyze large amount of employee data per month by using automated tools and techniques. It is useful for analysing the working pattern and extracting the data of the associates almost immediately. This paper has analysed the contribution of automated biometric based attendance system for efficient management of the employee attendance. It has proposed incorporation of biometry in HRMS to reduce human error which in turn has a positive impact on the revenue of the organization.